We are an independent Coaching Business operating as ‘Be’ Coaching solutions. Our website address is: https://www.becoachingsolutions.com.‘Be’ Coaching Solutions (BCS) is committed to the safety and proper use of the data entrusted to us, according to Data Protection law and regulations. This includes the Data Protection Act from 1998 and the General Data Protection Regulation effective from May 2018.BCS requests, retrieves and processes only the data needed to carry out its core functions, such as communicating with interested parties or performing coaching sessions.
The purpose of this policy is to define internal procedures related to data gathering and handling in compliance with the GDPR principles. At BCS, data is· Collected according to lawful processing and transparency principles, and processed under one of the following bases.1. Consent: data is retrieved and processed after explicit consent from individuals and according to the needs of the information or services requested by them.2. Contract: data necessary to stablish a contract relationship with an individual.3. Legitimate interest: processing of data for the legitimate interest of BCS or associated bodies. This can be overridden by the existence of a good reason to protect an individual’s data above legitimate interest.· Limited strictly to what is needed for BCS to carry out its core functions.·
Accurate and up-to-date. We put into place reasonable processes in order to keep data accuracy and relevance.· Stored for a minimum of 2 years, depending on the information or service requested by the individual and delivered by BCS. Individuals can request a copy of the data we keep, updates on their data or full deletion of their details from our archives.· Shared only when required by law and to protect individuals’ rights, security or BCS’s rights. In such case, reasonable measures would be put in place according to GDPR principles.
Types of data collected. We collect the following types of data:· Contact details for those interested in our services· Data required for administrative processes inside BCS.· Any other data provided voluntarily by individuals
How data is used
Personal data is processed depending on the type of service requested.· For general interest in our services, data is collected via emails, on the web site or via interaction (email, phone, SMS, meetings etc) with BCS directly· Individuals can request a copy of the data we keep, update their data or ask for full deletion of their details from our archives. Access, storage and security. Data gathered and stored by BCS can only be accessed by authorised BCS member and according to procedures that comply with GDPR regulation. In order to keep data secured, we take all necessary precautions, such as:· Physical data is kept under secured and locked location in site and cannot be taken out of the premises unless it is absolutely necessary and under explicit permission · Digital data access is password protected or stored in a secure- encrypted from a reliable cloud storage provider.· The local network is administered and secured therefore, access to the system remains only within owner of BCS. Specifically· Members of BCS are forbidden from sharing data with third or external parties.· Procedures for appropriate discarding of physical and digital data are also in place.
Communications:We may contact individuals who have expressed interest in BCS and have voluntarily given contact details, with information on our services. Individuals can opt out at any time or withdraw consent.
In compliance with GDPR principles, at BCS we recognise the rights of every individual regarding the personal data they share with us:· The right to be informed in a clear and unambiguous way the data we retrieve and how it is processed.
Policy updates and regular reviews. This policy will be revised annually and updated as required.